Quarterly Reporting for TeamsFrom the first close to the final close, investment deals have many moving parts. From fundraising to due diligence to portfolio management, deal teams have to stay on top of all of the relevant details in a fast-paced environment.

Data drives the decisions and the Private Equity firm that can share relevant insights quickly is rewarded with a solid reputation in a competitive marketplace.

Any fund manager will tell you, putting together the quarterly reports for Limited Partners takes up far too much time. Thankfully, today’s software can help your deal team streamline the process of collecting, evaluating and sharing the necessary data that can make or break an investment deal.

Below, we outline the three key areas fund managers should focus on to improve the efficiency of producing quarterly reports to help support future business success.

 

1. Commit to Clean Data

What’s worse than having no data at all? Having bad data that makes your deal team look bad. From duplicate data that results in multiple reports sent to investors to inaccurate data that overlooks a key decision-maker, the key to efficiency is using clean information to build your reports.

The first step? House all of your data in a central place where everyone on your team can access, organize, and analyze the information they need, whenever they need it. Next, connect your data repository to trusted, real-time data sources from the cloud, so the information in your quarterly reports is the most accurate and up to date.

With a single source of data to pull insights from, you can customize your platform’s tracking preferences by preferred stage, investment type, and asset class to access the details you need quickly and easily, no matter what stage of the deal you’re in.

 

How Tech Can Help

AIM, Altvia’s Private Equity CRM solution—integrated with the Salesforce CRM platform—helps your team:

  • Manage every piece of information you have on a potential investment
  • Store detailed notes on calls, meetings, and emails from all stakeholders
  • Ensure compliance with an organized process for auditors and investors

 

2. Take Advantage of Data Visualization

Today, meaningful data is the name of the game. Whether it’s the details that paint the bigger picture or timely information, backed by reputable market sources–these are what drive new business opportunities.

Gone are the days when LPs would be impressed by a static performance report. Today LPs are looking for information they can absorb easily—and act on quickly. Visual representations of data help decision-makers see and understand the trends, outliers, and patterns from massive amounts of information at a glance.

What’s more, interactive dashboards give your deal team instant access to relevant information, empowering them to understand insights on their own. As a result, the quarterly reporting process becomes more transparent and increases accountability for all of the involved stakeholders.

 

How Tech Can Help

AIM, Altvia’s Private Equity CRM solution, helps your team:

  • Build customized reports and dynamic dashboards to visualize data
  • Gain unparalleled insight into your deal flow sources and valuation trends
  • Use easy-to-configure dashboards to derive meaningful insights

 

3. Built In Secure Sharing

When investor relationships are strong, fundraising runs more smoothly. One way to maintain those important relationships is by ensuring the process is simple, secure, and transparent.

Today, instead of back-and-forth emails or phone calls, LPs expect to access a virtual data room where they can find the information they need, exactly when they need it. In addition to convenience, LPs expect secure, time-saving portals with the latest protocols in place, such as TLS/SSL & AES-256 data encryption and two-factor password authentication.

 

How Tech Can Help

Altvia’s ShareSecure LP Portal helps your team:

  • Protect sensitive documents with Enterprise-grade security
  • Customize user permissions to control access to documents by the deadline
  • Request, capture and track digital signatures to complete milestones

Private Equity firms can make their quarterly reporting more efficient by adopting repeatable processes that align key business goals with expected reporting milestones. Software designed just for Private Equity firms can automate these processes and offer time-saving tools that improve data accuracy, quality, and security. With greater operational efficiency, fund managers can focus on maintaining their competitive advantage by establishing a reputation for delivering more powerful insights.

To learn more about how Altvia can improve your quarterly reporting process, view our technology buyers guide.